Call for Papers (oral presentations and posters): February 15th to March 15th, 2023

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The deadline for paper submissions is March 15, 11:59 PM CT. Presentations (talks or posters) may be in English or French. You must register for the conference by March 15, 11:59 PM CT for your submission to be considered. You must be a member of either CSEE or CBA to present a paper at the meeting. To join CBA, click here. To join CSEE, click here.

 

Presentations will be assigned on a first come, first served basis.

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Four types of presentations are available:

 

1. Podium (traditional) talks

Podium talks are 12 minutes with 3 additional minutes for questions. Talks will be slotted into subject categories you select at the time of submission. If a subject category is full, every effort will be made to slot your talk into an appropriate alternative category. Podium talks are appropriate for people who have generated results, not for people presenting a planned study.

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   2. Lightning talks

Lightning talks are 4-minute talks with a limited number of slides (6-8 slides or 1-2 animated slides) with one minute for questions. These short-form talks provide an opportunity for the speaker to engage the audience in a different way than the conventional 12 minute podium talk. The main goal is to spark interest and start new conversations following the talk.

 

Lightning talks should be more like a “trailer” for a film - speakers should aim to pique the interest of audience members, delivering the justification, key methods and results (if applicable), and the implications of the study, all in brief. The idea is to interest audience members in learning more and seeking out the speaker for more details.

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• Some tips for giving a good lightning talk:

  • One key point per slide.

  • Keep slides simple. You don’t have time to walk audience members through your slide.

  • Avoid extra detail. Give only information directly necessary for understanding your key point.

  • Practice your talk beforehand. You don’t need to script it, but you want to know what your key point is.

  • Deliver with energy and enthusiasm, not haste.

  • Have fun. A lightning talk should be short, sweet, and spark interest.

 

   3. In-Person Posters

Two poster sessions will take place during late-afternoon, one on June 12, and the other on June 13. The presenter of a poster should remain at their poster for the duration of their session. Posters must fit within an area that is 42” high x 48” wide (107 cm x 122 cm). The recommended size is 36” high, 42-46” wide (91 cm high, 107-117 cm wide). More detailed guidelines will be made available on the conference website by April 15.

 

   4. Virtual Posters

People who cannot attend the meeting in-person have the option of presenting a virtual poster. They should register to participate in the conference on-line and they should be present (virtually) during the virtual poster session, which will take place on the afternoon of June 11, the first day of the in-person meeting. During the session, presenters will be able to interact virtually with conference attendees.

 

Virtual posters can be made in PowerPoint or another presentation program with the following specifications: 1 page as a *.jpg; a landscape format with standard 16:9 widescreen aspect ratio and approximately 5310 (no less than 1000) pixels wide; 500 word maximum; and a maximum file size of 3MB. More detailed guidelines for virtual posters, including a sample PowerPoint template, will be made available on the conference website by April 15.

 

Due to limited time slots, each person is limited to one presentation, regardless of the format (symposium presentation, contributed podium talk, lightning talk, or poster) Acceptance of submissions for podium talks and lightning talks is on a first come, first served basis. Due to time limitations, the submission of a presentation does not guarantee that the presentation will be accepted in the meeting.  Presenters may be asked to switch their presentation type, for example, from a podium talk to a lightning talk or poster.

 

We will refund registration fees for individuals if they withdraw from the conference by May 15th, for example, if a space for them to present is not available, if they decide to not accept an alternative mode of presentation, or have other reasons to withdraw.

 

Student paper awards and abstracts

 

Students can apply to have their Podium Talk or In-Person Poster evaluated for an award from either CSEE or CBA (not both). Students can apply to have their Lightning Talk evaluated for a joint CSEE and CBA award.

 

Important: Students wishing to be considered for any of the Student Paper Awards must submit an abstract when registering for a presentation (an abstract is not required if the presenter is not requesting to be considered for an award). Due to the expected volume, not all submissions for student paper awards can be judged at the conference. Review of abstracts will be used to select a maximum of 40 podium talks, 20 lightning talks, and 40 posters for each award. Judges will review abstracts to select presentations that will subsequently be evaluated at the meeting based on the following criteria:

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• Is the broader context and significance of the study clearly presented?

• Is the focus / question/ hypothesis of the study well defined?

• Does the abstract provide a clear statement about the results of the study?

 

Abstracts should include names of all authors, and the affiliation and email of the corresponding author. The body of the abstract is limited to 300 words. The abstract should include background, objectives, methods, results, and significance. Students should be the first author of the paper they present when competing for a paper award.

 

Students will be notified as to whether their presentation will be evaluated during the meeting itself. We encourage students to apply for student paper awards when they have generated results, not when they are giving a proposal presentation.

 

Student and Postdoctoral Travel Awards

 

CBA and CSEE offers travel awards to students and postdocs to help defray the costs of attending the conference, as described on the societies’ websites. Students applying for these awards must plan to present an oral or poster paper at the CSEE-CBA 2023 meeting.

 

Students applying for a CBA graduate student travel award, check the CBA website, here. Students applying for an CBA undergraduate student travel award, here.

 

Students applying for a CSEE graduate student travel award or a CSEE postdoctoral travel award should check the relevant box during registration, and we will forward this information to CSEE. Undergraduate Students (or those who graduated in 2022) applying for a travel award must apply directly to CSEE, here.